Notion

Notion

vs.

vs.

Workbase

Workbase

Outperforming Notion in Business Efficiency.

Outperforming Notion in Business Efficiency.

If you're on Notion but seeking more, consider Workbase. With personalised dashboards, deep integrations, Trainings, Wiki, internal News, Surveys, and AI-driven answers, Workbase is the smart, flexible upgrade your business needs.

LEADING COMPANIES TRUST WORKBASE

LEADING COMPANIES TRUST WORKBASE

LEADING COMPANIES TRUST WORKBASE

Why are companies switching from Notion to Workbase?

1

Better Editor & Branding

With Workbase, you have a lot more options to create a perfect employee-portal, wiki, news and many more. And you can make Workbase completely in your brand-design.

1

Better Editor & Branding

With Workbase, you have a lot more options to create a perfect employee-portal, wiki, news and many more. And you can make Workbase completely in your brand-design.

1

Better Editor & Branding

With Workbase, you have a lot more options to create a perfect employee-portal, wiki, news and many more. And you can make Workbase completely in your brand-design.

2

Tailored for Employees

With Workbase, you have a personalized dashboard for every employee and an advanced department / role structure with easy permission and user-management.

2

Tailored for Employees

With Workbase, you have a personalized dashboard for every employee and an advanced department / role structure with easy permission and user-management.

2

Tailored for Employees

With Workbase, you have a personalized dashboard for every employee and an advanced department / role structure with easy permission and user-management.

3

Trainings videos

With Workbase, you have a personalized dashboard for every employee and an advanced department / role structure with easy permission and user-management.

3

Trainings videos

With Workbase, you have a personalized dashboard for every employee and an advanced department / role structure with easy permission and user-management.

3

Trainings videos

With Workbase, you have a personalized dashboard for every employee and an advanced department / role structure with easy permission and user-management.

Discover the Power of Workbase in a Demo Call.

Discover the Power of Workbase in a Demo Call.

Discover the Power of Workbase in a Demo Call.

Discover the Power of Workbase in a Demo Call.

Quick Comparison

Features

Notion

Employee Portal

Notion – Employee Portal: Yes

Workbase – Employee Portal: Yes

Employee Portal

Notion – Employee Portal: Yes

Workbase – Employee Portal: Yes

Employee Portal

Notion – Employee Portal: Yes

Workbase – Employee Portal: Yes

Dashboards

Notion – Dashboards: No

Workbase – Dashboards: Yes

Dashboards

Notion – Dashboards: No

Workbase – Dashboards: Yes

Dashboards

Notion – Dashboards: No

Workbase – Dashboards: Yes

Wiki

Notion – Wiki: Yes

Workbase – Wiki: Yes

Wiki

Notion – Wiki: Yes

Workbase – Wiki: Yes

Wiki

Notion – Wiki: Yes

Workbase – Wiki: Yes

Pages

Notion – Pages: Yes

Workbase – Pages: Yes

Pages

Notion – Pages: Yes

Workbase – Pages: Yes

Pages

Notion – Pages: Yes

Workbase – Pages: Yes

Whiteboards

Notion – Whiteboards: No

Workbase – Whiteboards: Yes

Whiteboards

Notion – Whiteboards: No

Workbase – Whiteboards: Yes

Whiteboards

Notion – Whiteboards: No

Workbase – Whiteboards: Yes

Apps

Notion – Apps: No

Workbase – Apps: Yes

Apps

Notion – Apps: No

Workbase – Apps: Yes

Apps

Notion – Apps: No

Workbase – Apps: Yes

Personalized Newsfeed

Notion – Personalized Newsfeed: No

Workbase – Personalized Newsfeed: Yes

Personalized Newsfeed

Notion – Personalized Newsfeed: No

Workbase – Personalized Newsfeed: Yes

Personalized Newsfeed

Notion – Personalized Newsfeed: No

Workbase – Personalized Newsfeed: Yes

Real-time collaboration (like Google Docs)

Employee Portal – Real-time collaboration (like Google Docs): Yes

Workbase – Real-time collaboration (like Google Docs): Yes

Real-time collaboration (like Google Docs)

Employee Portal – Real-time collaboration (like Google Docs): Yes

Workbase – Real-time collaboration (like Google Docs): Yes

Real-time collaboration (like Google Docs)

Employee Portal – Real-time collaboration (like Google Docs): Yes

Workbase – Real-time collaboration (like Google Docs): Yes

One-click to edit

Notion – One-click to edit: Yes

Workbase – One-click to edit: Yes

One-click to edit

Notion – One-click to edit: Yes

Workbase – One-click to edit: Yes

One-click to edit

Notion – One-click to edit: Yes

Workbase – One-click to edit: Yes

Drag-and-Drop with multiple columns

Notion – Drag-and-Drop with multiple columns: Yes

Workbase – Drag-and-Drop with multiple columns: Yes

Drag-and-Drop with multiple columns

Notion – Drag-and-Drop with multiple columns: Yes

Workbase – Drag-and-Drop with multiple columns: Yes

Drag-and-Drop with multiple columns

Notion – Drag-and-Drop with multiple columns: Yes

Workbase – Drag-and-Drop with multiple columns: Yes

Large and versatile component library

Notion – Large and versatile component library: Yes

Workbase – Large and versatile component library: Yes

Large and versatile component library

Notion – Large and versatile component library: Yes

Workbase – Large and versatile component library: Yes

Large and versatile component library

Notion – Large and versatile component library: Yes

Workbase – Large and versatile component library: Yes

Advanced role-based permissions

Notion – Advanced role-based permissions: Yes

Workbase – Advanced role-based permissions: Yes

Advanced role-based permissions

Notion – Advanced role-based permissions: Yes

Workbase – Advanced role-based permissions: Yes

Advanced role-based permissions

Notion – Advanced role-based permissions: Yes

Workbase – Advanced role-based permissions: Yes

Option to insert Trainingvideos with user-tracking

Notion – Option to insert Trainingvideos with user-tracking: No

Workbase – Option to insert Trainingvideos with user-tracking: Yes

Option to insert Trainingvideos with user-tracking

Notion – Option to insert Trainingvideos with user-tracking: No

Workbase – Option to insert Trainingvideos with user-tracking: Yes

Option to insert Trainingvideos with user-tracking

Notion – Option to insert Trainingvideos with user-tracking: No

Workbase – Option to insert Trainingvideos with user-tracking: Yes

Create & edit content with AI

Notion – Create & edit content with AI: Yes

Workbase – Create & edit content with AI: Yes

Create & edit content with AI

Notion – Create & edit content with AI: Yes

Workbase – Create & edit content with AI: Yes

Create & edit content with AI

Notion – Create & edit content with AI: Yes

Workbase – Create & edit content with AI: Yes

Trainings

Notion – Trainings: No

Workbase – Trainings: Yes

Trainings

Notion – Trainings: No

Workbase – Trainings: Yes

Trainings

Notion – Trainings: No

Workbase – Trainings: Yes

Public Trainingcourses

Notion – Public Trainingcourses: No

Workbase – Public Trainingcourses: Yes

Public Trainingcourses

Notion – Public Trainingcourses: No

Workbase – Public Trainingcourses: Yes

Public Trainingcourses

Notion – Public Trainingcourses: No

Workbase – Public Trainingcourses: Yes

Department / Role-based Trainingcourses

Notion – Department / Role-based Trainingcourses: No

Workbase – Department / Role-based Trainingcourses: Yes

Department / Role-based Trainingcourses

Notion – Department / Role-based Trainingcourses: No

Workbase – Department / Role-based Trainingcourses: Yes

Department / Role-based Trainingcourses

Notion – Department / Role-based Trainingcourses: No

Workbase – Department / Role-based Trainingcourses: Yes

One-click to edit Trainings

Notion – One-click to edit Trainings: No

Workbase – One-click to edit Trainings: Yes

One-click to edit Trainings

Notion – One-click to edit Trainings: No

Workbase – One-click to edit Trainings: Yes

One-click to edit Trainings

Notion – One-click to edit Trainings: No

Workbase – One-click to edit Trainings: Yes

Real-time collaboration (like Google Docs)

Notion – Real-time collaboration (like Google Docs): No

Workbase – Real-time collaboration (like Google Docs): Yes

Real-time collaboration (like Google Docs)

Notion – Real-time collaboration (like Google Docs): No

Workbase – Real-time collaboration (like Google Docs): Yes

Real-time collaboration (like Google Docs)

Notion – Real-time collaboration (like Google Docs): No

Workbase – Real-time collaboration (like Google Docs): Yes

In-App Videorecording

Notion – In-App Videorecording: No

Workbase – In-App Videorecording: Yes

In-App Videorecording

Notion – In-App Videorecording: No

Workbase – In-App Videorecording: Yes

In-App Videorecording

Notion – In-App Videorecording: No

Workbase – In-App Videorecording: Yes

Advanced Statistics for Trainings

Notion – Advanced Statistics for Trainings: No

Workbase – Advanced Statistics for Trainings: Yes

Advanced Statistics for Trainings

Notion – Advanced Statistics for Trainings: No

Workbase – Advanced Statistics for Trainings: Yes

Advanced Statistics for Trainings

Notion – Advanced Statistics for Trainings: No

Workbase – Advanced Statistics for Trainings: Yes

Easily enforce new videos / courses to be watched

Notion – Easily enforce new videos / courses to be watched: No

Workbase – Easily enforce new videos / courses to be watched: Yes

Easily enforce new videos / courses to be watched

Notion – Easily enforce new videos / courses to be watched: No

Workbase – Easily enforce new videos / courses to be watched: Yes

Easily enforce new videos / courses to be watched

Notion – Easily enforce new videos / courses to be watched: No

Workbase – Easily enforce new videos / courses to be watched: Yes

Create & edit Trainings with AI

Notion – Create & edit Trainings with AI: No

Workbase – Create & edit Trainings with AI: Yes

Create & edit Trainings with AI

Notion – Create & edit Trainings with AI: No

Workbase – Create & edit Trainings with AI: Yes

Create & edit Trainings with AI

Notion – Create & edit Trainings with AI: No

Workbase – Create & edit Trainings with AI: Yes

„Previously, managing separate tools for our employee portal and training was cumbersome. With Workbase, everything is integrated into a single platform, allowing employees to find everything in one place. The AI Assistant can answer questions based on both training content and employee portal data, streamlining our processes and boosting productivity.”

Malik Jungbeck

CEO Invate-Media

„Previously, managing separate tools for our employee portal and training was cumbersome. With Workbase, everything is integrated into a single platform, allowing employees to find everything in one place. The AI Assistant can answer questions based on both training content and employee portal data, streamlining our processes and boosting productivity.”

Malik Jungbeck

CEO Invate-Media

„Previously, managing separate tools for our employee portal and training was cumbersome. With Workbase, everything is integrated into a single platform, allowing employees to find everything in one place. The AI Assistant can answer questions based on both training content and employee portal data, streamlining our processes and boosting productivity.”

Malik Jungbeck

CEO Invate-Media

Drive

Notion – Drive: No

Workbase – Drive: Yes

Drive

Notion – Drive: No

Workbase – Drive: Yes

Drive

Notion – Drive: No

Workbase – Drive: Yes

Organize, store, and access any files

Notion – Organize, store, and access any files: No

Workbase – Organize, store, and access any files: Yes

Organize, store, and access any files

Notion – Organize, store, and access any files: No

Workbase – Organize, store, and access any files: Yes

Organize, store, and access any files

Notion – Organize, store, and access any files: No

Workbase – Organize, store, and access any files: Yes

Find files instantly

Notion – Find files instantly: No

Workbase – Find files instantly: Yes

Find files instantly

Notion – Find files instantly: No

Workbase – Find files instantly: Yes

Find files instantly

Notion – Find files instantly: No

Workbase – Find files instantly: Yes

Detailed permission controls

Notion – Detailed permission controls: No

Workbase – Detailed permission controls: Yes

Detailed permission controls

Notion – Detailed permission controls: No

Workbase – Detailed permission controls: Yes

Detailed permission controls

Notion – Detailed permission controls: No

Workbase – Detailed permission controls: Yes

AI that answers employees using data from Drive files

Notion – AI that answers employees using data from Drive files: No

Workbase – AI that answers employees using data from Drive files: Yes

AI that answers employees using data from Drive files

Notion – AI that answers employees using data from Drive files: No

Workbase – AI that answers employees using data from Drive files: Yes

AI that answers employees using data from Drive files

Notion – AI that answers employees using data from Drive files: No

Workbase – AI that answers employees using data from Drive files: Yes

AI Assistant

Notion – AI Assistant: Yes

Workbase – AI Assistant: Yes

AI Assistant

Notion – AI Assistant: Yes

Workbase – AI Assistant: Yes

AI Assistant

Notion – AI Assistant: Yes

Workbase – AI Assistant: Yes

Easily accessible AI Assistant for employees

Notion – Easily accessible AI Assistant for employees: Yes

Workbase – Easily accessible AI Assistant for employees: Yes

Easily accessible AI Assistant for employees

Notion – Easily accessible AI Assistant for employees: Yes

Workbase – Easily accessible AI Assistant for employees: Yes

Easily accessible AI Assistant for employees

Notion – Easily accessible AI Assistant for employees: Yes

Workbase – Easily accessible AI Assistant for employees: Yes

The Assistant has access to Drive

Notion – The Assistant has access to Drive: No

Workbase – The Assistant has access to Drive: Yes

The Assistant has access to Drive

Notion – The Assistant has access to Drive: No

Workbase – The Assistant has access to Drive: Yes

The Assistant has access to Drive

Notion – The Assistant has access to Drive: No

Workbase – The Assistant has access to Drive: Yes

The Assistant has full access to the Employee Portal

Notion – The Assistant has full access to the Employee Portal: Yes

Workbase – The Assistant has full access to the Employee Portal: Yes

The Assistant has full access to the Employee Portal

Notion – The Assistant has full access to the Employee Portal: Yes

Workbase – The Assistant has full access to the Employee Portal: Yes

The Assistant has full access to the Employee Portal

Notion – The Assistant has full access to the Employee Portal: Yes

Workbase – The Assistant has full access to the Employee Portal: Yes

The Assistant has access to all Trainings

Notion – The Assistant has access to all Trainings: No

Workbase – The Assistant has access to all Trainings: Yes

The Assistant has access to all Trainings

Notion – The Assistant has access to all Trainings: No

Workbase – The Assistant has access to all Trainings: Yes

The Assistant has access to all Trainings

Notion – The Assistant has access to all Trainings: No

Workbase – The Assistant has access to all Trainings: Yes

The Assistant has access to employee data

Notion – The Assistant has access to employee data: No

Workbase – The Assistant has access to employee data: Yes

The Assistant has access to employee data

Notion – The Assistant has access to employee data: No

Workbase – The Assistant has access to employee data: Yes

The Assistant has access to employee data

Notion – The Assistant has access to employee data: No

Workbase – The Assistant has access to employee data: Yes

The Assistant answers ≈ 80% of common employee questions

Notion – The Assistant answers ≈ 80% of common employee questions: No

Workbase – The Assistant answers ≈ 80% of common employee questions: Yes

The Assistant answers ≈ 80% of common employee questions

Notion – The Assistant answers ≈ 80% of common employee questions: No

Workbase – The Assistant answers ≈ 80% of common employee questions: Yes

The Assistant answers ≈ 80% of common employee questions

Notion – The Assistant answers ≈ 80% of common employee questions: No

Workbase – The Assistant answers ≈ 80% of common employee questions: Yes

Accurate answers in under 2 seconds

Notion – Accurate answers in under 2 seconds: No

Workbase – Accurate answers in under 2 seconds: Yes

Accurate answers in under 2 seconds

Notion – Accurate answers in under 2 seconds: No

Workbase – Accurate answers in under 2 seconds: Yes

Accurate answers in under 2 seconds

Notion – Accurate answers in under 2 seconds: No

Workbase – Accurate answers in under 2 seconds: Yes

Create & manage content with AI

Notion – Create & manage content with AI: Yes

Workbase – Create & manage content with AI: Yes

Create & manage content with AI

Notion – Create & manage content with AI: Yes

Workbase – Create & manage content with AI: Yes

Create & manage content with AI

Notion – Create & manage content with AI: Yes

Workbase – Create & manage content with AI: Yes

„Integrating Workbase AI has been like hiring an extra manager who works 24/7. My team gets their questions answered instantly, and I can focus on strategic decisions instead of day-to-day queries. It's streamlined our operations in ways I couldn't have imagined.”

Florian Egger

CEO Conversion Studio

„Integrating Workbase AI has been like hiring an extra manager who works 24/7. My team gets their questions answered instantly, and I can focus on strategic decisions instead of day-to-day queries. It's streamlined our operations in ways I couldn't have imagined.”

Florian Egger

CEO Conversion Studio

„Integrating Workbase AI has been like hiring an extra manager who works 24/7. My team gets their questions answered instantly, and I can focus on strategic decisions instead of day-to-day queries. It's streamlined our operations in ways I couldn't have imagined.”

Florian Egger

CEO Conversion Studio

General

General

General

Completly customize the look of the platform

Notion – Completly customize the look of the platform: No

Workbase – Completly customize the look of the platform: Yes

Completly customize the look of the platform

Notion – Completly customize the look of the platform: No

Workbase – Completly customize the look of the platform: Yes

Completly customize the look of the platform

Notion – Completly customize the look of the platform: No

Workbase – Completly customize the look of the platform: Yes

Multi-Language

Notion – Multi-Language: Yes

Workbase – Multi-Language: Yes

Multi-Language

Notion – Multi-Language: Yes

Workbase – Multi-Language: Yes

Multi-Language

Notion – Multi-Language: Yes

Workbase – Multi-Language: Yes

Easy user-management with roles / department structure

Notion – Easy user-management with roles / department structure: No

Workbase – Easy user-management with roles / department structure: Yes

Easy user-management with roles / department structure

Notion – Easy user-management with roles / department structure: No

Workbase – Easy user-management with roles / department structure: Yes

Easy user-management with roles / department structure

Notion – Easy user-management with roles / department structure: No

Workbase – Easy user-management with roles / department structure: Yes

Data stored solely within European-Union

Notion – Data stored solely within European-Union: No

Workbase – Data stored solely within European-Union: Yes

Data stored solely within European-Union

Notion – Data stored solely within European-Union: No

Workbase – Data stored solely within European-Union: Yes

Data stored solely within European-Union

Notion – Data stored solely within European-Union: No

Workbase – Data stored solely within European-Union: Yes

Premium support with human chat, hotline and trained AI

Notion – Premium support with human chat, hotline and trained AI: No

Workbase – Premium support with human chat, hotline and trained AI: Yes

Premium support with human chat, hotline and trained AI

Notion – Premium support with human chat, hotline and trained AI: No

Workbase – Premium support with human chat, hotline and trained AI: Yes

Premium support with human chat, hotline and trained AI

Notion – Premium support with human chat, hotline and trained AI: No

Workbase – Premium support with human chat, hotline and trained AI: Yes

Ready to Switch?

Book a free consultation today.

In a free demo call, we present our platform in detail and customize the demonstration to your specific needs. We are also available to answer any questions you may have.

AI Assistant, personalized Dashboards, Pages, Whiteboards, Wiki, News and internal Surveys.

Never explain something twice again. Create Trainings with Tests, Quizzes and interactive Elements. Training? Done.

Ready to Switch?

Book a free consultation today.

In a free demo call, we present our platform in detail and customize the demonstration to your specific needs. We are also available to answer any questions you may have.

AI Assistant, personalized Dashboards, Pages, Whiteboards, Wiki, News and internal Surveys.

Never explain something twice again. Create Trainings with Tests, Quizzes and interactive Elements. Training? Done.

Ready to Switch?
Book a free consultation today.

In a free demo call, we present our platform in detail and customize the demonstration to your specific needs. We are also available to answer any questions you may have.

Ready to Switch?

Book a free consultation today.

In a free demo call, we present our platform in detail and customize the demonstration to your specific needs. We are also available to answer any questions you may have.

Frequently Asked Questions.

We love the Notion Editor. Can Workbase keep up?

More

Absolutely! If you're a fan of Notion's editor, you'll feel right at home with Workbase's powerful, easy-to-use editor. We've not only matched the ease of use you enjoy, but also supercharged it with additional features like multi-user editing, customizable elements, and many specific components for companies. Whether it's building custom pages, creating trainings, or publishing news, our editor streamlines all your content creation needs.

What about integrations? We rely heavily on other tools.

More

7000+ Integrations through Zapier or API Workbase takes integrations to the next level with over 7000 possibilities through Zapier and a robust API. Easily connect your favorite tools, automating workflows and centralizing information, making Workbase a true hub for your day-to-day operations.

How does Workbase handle data security compared to Notion?

More

Data stored solely within European Union. When it comes to data security, Workbase takes no shortcuts. Unlike many other platforms, all of our data is stored securely in Germany, offering an extra layer of compliance with European data protection regulations. While Notion offers robust security measures, they can't guarantee data storage within European borders. With Workbase, you can rest easy knowing your data is both secure and locally stored.

Why does Notion lack important Training Features?

More

Good question. At Workbase, we understand that well-trained employees make all the difference. That's why we've integrated a comprehensive training platform right within the Workbase ecosystem. From department-specific training to role-based courses, Workbase has got it all. Add interactive elements, quizzes, and tests to make your training courses even more engaging.

How customizable is Workbase compared to Notion?

More

Unmatched Personalization for Your Team. While Notion offers some customization features, Workbase takes it to another level. In Workbase, you're not just organizing your workspace; you're tailoring each user's experience based on their role and department. With highly configurable dashboards and layouts, Workbase ensures that your team sees what is most relevant to them.

We love the Notion Editor. Can Workbase keep up?

Absolutely! If you're a fan of Notion's editor, you'll feel right at home with Workbase's powerful, easy-to-use editor. We've not only matched the ease of use you enjoy, but also supercharged it with additional features like multi-user editing, customizable elements, and many specific components for companies. Whether it's building custom pages, creating trainings, or publishing news, our editor streamlines all your content creation needs.

More

What about integrations? We rely heavily on other tools.

7000+ Integrations through Zapier or API Workbase takes integrations to the next level with over 7000 possibilities through Zapier and a robust API. Easily connect your favorite tools, automating workflows and centralizing information, making Workbase a true hub for your day-to-day operations.

More

How does Workbase handle data security compared to Notion?

Data stored solely within European Union. When it comes to data security, Workbase takes no shortcuts. Unlike many other platforms, all of our data is stored securely in Germany, offering an extra layer of compliance with European data protection regulations. While Notion offers robust security measures, they can't guarantee data storage within European borders. With Workbase, you can rest easy knowing your data is both secure and locally stored.

More

Why does Notion lack important Training Features?

Good question. At Workbase, we understand that well-trained employees make all the difference. That's why we've integrated a comprehensive training platform right within the Workbase ecosystem. From department-specific training to role-based courses, Workbase has got it all. Add interactive elements, quizzes, and tests to make your training courses even more engaging.

More

How customizable is Workbase compared to Notion?

Unmatched Personalization for Your Team. While Notion offers some customization features, Workbase takes it to another level. In Workbase, you're not just organizing your workspace; you're tailoring each user's experience based on their role and department. With highly configurable dashboards and layouts, Workbase ensures that your team sees what is most relevant to them.

More

We love the Notion Editor. Can Workbase keep up?

More

Absolutely! If you're a fan of Notion's editor, you'll feel right at home with Workbase's powerful, easy-to-use editor. We've not only matched the ease of use you enjoy, but also supercharged it with additional features like multi-user editing, customizable elements, and many specific components for companies. Whether it's building custom pages, creating trainings, or publishing news, our editor streamlines all your content creation needs.

What about integrations? We rely heavily on other tools.

More

7000+ Integrations through Zapier or API Workbase takes integrations to the next level with over 7000 possibilities through Zapier and a robust API. Easily connect your favorite tools, automating workflows and centralizing information, making Workbase a true hub for your day-to-day operations.

How does Workbase handle data security compared to Notion?

More

Data stored solely within European Union. When it comes to data security, Workbase takes no shortcuts. Unlike many other platforms, all of our data is stored securely in Germany, offering an extra layer of compliance with European data protection regulations. While Notion offers robust security measures, they can't guarantee data storage within European borders. With Workbase, you can rest easy knowing your data is both secure and locally stored.

Why does Notion lack important Training Features?

More

Good question. At Workbase, we understand that well-trained employees make all the difference. That's why we've integrated a comprehensive training platform right within the Workbase ecosystem. From department-specific training to role-based courses, Workbase has got it all. Add interactive elements, quizzes, and tests to make your training courses even more engaging.

How customizable is Workbase compared to Notion?

More

Unmatched Personalization for Your Team. While Notion offers some customization features, Workbase takes it to another level. In Workbase, you're not just organizing your workspace; you're tailoring each user's experience based on their role and department. With highly configurable dashboards and layouts, Workbase ensures that your team sees what is most relevant to them.